Using User Printing

1. Select Change Printer Prompts and Minimum Font Size.

• Setting the Browse Prompt to Y (Y=Yes) will send the print job to an Internet Explorer 6.0 or higher browser window where the document can be viewed and printed, if desired, using the prompts in the browser.
• Setting the Email Prompt to Y (Y=Yes) will allow the user to send the print job via email to the contacts set up in eContacts or using the eContact button in the various tables.
• Setting the File Prompt to Y (Y=Yes) will allow the user to save the print job as a file. A Windows dialog box will appear, allowing the user to save the file to the shared NetYield\Company folder\Data\Reports folder, or to choose another folder if desired. Files are saved as .nyp type, which is in XML format. See NYP to Text File to convert the XML file format to text file format.
• Setting the Form Prompt to Y (Y=Yes) allows users to pick the printer for any Net•Yield forms. If set to N (N=No), the form will go to the default printer for the form or the user's default Net•Yield printer.
• Setting the Printer Prompt to N (N=No) will send the print job directly to the default printer or the printer specified as an override printer, provided that all other printer prompts are set to N. Setting the Printer Prompt to Y (Y=Yes) will allow the user to be prompted with the Windows default "select printer" dialogue window when a print command is issued.
• Setting the Print Preview prompt to Y (Y=Yes) will allow the user to be prompted with a Windows default "Select Printer" dialog box. Instead of printing, however, the program will display the specified report or form on the screen. The report can then be previewed prior to printing to the printer that was selected in the dialog box.
• Minimum Font Size – The minimum font size can be set to between 28 and 48. The 28 setting will print at 17cpi and will print most reports in portrait mode. Setting the minimum to 38 will print any report over 100 characters wide in landscape mode and those less than 100 characters wide in the portrait mode. Setting the font size to anything above or below 38 will result in more reports printing in landscape mode and less reports printing in portrait mode.

 

The minimum font size needs to be set to 28 for the user that runs the Close End of Day process to ensure that all reports will print properly.

2. After making the appropriate entry to each field, the following command options will appear:

• Update – Select Update to save changes.
• Exit – Select Exit to return to the Select A (user name) printer window.

 

Important: Your changes will not be saved unless you select Update.

1. To create a new printer override, select Add Printer Override from the Select A (user name) printer window.

2. A Select An Override window will appear with a list of forms and labels that can have a printer override. When printing the form or labels, the system will automatically default to the printer specified.

Note: Any prompts that will conflict with the override must be turned off. For example, if you wish to print orders to a specific printer and invoices to a different printer automatically, you must turn off the forms print prompt in Change Printer Prompts (see above) and set the override for each form to go to their respective printers for the override to work correctly.

3. Scroll to the form or label to set the override printer for, and press Enter.

4. A Windows printer dialog box will appear. Click on the arrow at the end of the printer name field to view a list of all printers installed on the workstation. Scroll up or down the list until you find the printer to use as the override printer for the form selected, then press Enter or select OK. See your network administrator for more information on how to use the Windows printer dialog box.

5. At the 11 INCH FORM (Y/N) field, select Y (Y=Yes) if using the short form version of the sales order or bill of lading and the printer selected is a plain paper printer that prints at 11 inches versus the actual form length for the form selected. Select N (N=No) if the printer is pre-loaded with the correct form length paper, label, or form.

6. When finished, the following command options will appear:

• Add – Select Add to add the printer override. After the override is added, the user will return to the Select An Override window. You may add another override or opt to exit. Select one form at a time and associate it with a printer from the Windows printer selection box which will appear. You may add another override or opt to exit.
• Exit – Select Exit to return to the Select A (user name) printer window.

 

To change or delete an existing printer override

1. Select the form or label from the Select A (user name) printer window that appears and press Enter.

2. The following command options will appear:

• Change – Select Change to change the default printer.
• Delete – Select Delete to delete the default printer.
• Exit – Select Exit to return to the Select A (user name) printer window.

 

Note: Labels templates can be set up to have a specific printer override which will override any printer orders for the type of label when the label template is created in Labels.